Sign up

How Keep Compliant works

From policy to proof.

Buy validated transport policies outright. Add PolicyProof only if you want controlled worker distribution, response tracking and version-specific evidence in the same protected company workspace.

Browse policies & packsCreate a company accountView a sample policy
Keep Compliant connecting company policies, workers and evidence
A transport company completing its Keep Compliant company setup

Company Setup

Tell us about the business once.

Before buying, complete the company and operating information needed to prepare the selected documents correctly. The system validates essential details and flags missing or inconsistent answers.

  • Legal and trading details, addresses and contacts
  • Worker numbers, company logo and sector
  • Transport-specific operating and compliance information
  • Saved information reused across later purchases
Company-specific transport policies selected through Keep Compliant

Catalogue & order review

Choose the right products before payment.

Browse by policy area, compare the Complete Policy Bundle with individual products and review the exact company facts that will be used. Payment is blocked where required production information is incomplete.

  • Live one-off prices with packs shown first
  • Bundle contents and savings made clear
  • One basket for several products
  • PolicyProof kept separate from policy purchase
Controlled policy production and validation in Keep Compliant

Controlled Production

Produce and validate the company-specific documents.

After Stripe confirms payment, the selected documents enter controlled preparation. Confirmed company information and branding are applied, the output is validated and the customer can follow the preparation status.

  • Confirmed order facts control personalisation
  • Individual PDFs or validated policy collections
  • No release until production checks succeed
  • Safe handling of corrections, amendments and retries
Keep Compliant Evidence Vault with controlled documents and version history

Evidence Vault

Keep every owned document and version together.

Validated PDFs, controlled references, issue dates, review dates and replacement history remain in the company Evidence Vault. Policy ownership is not lost if PolicyProof is declined or later cancelled.

  • Permanent access to purchased policies and packs
  • Current and superseded controlled versions
  • Preparation and renewal status
  • Verified PDF downloads and policy references
A transport supervisor briefing an HGV driver on a workplace policy

PolicyProof

Distribute, remind and collect acknowledgements.

Add workers once, assign the policies relevant to their role and issue several policies to several people in one action. Workers use a secure private link rather than entering the company management area.

  • Worker groups, manual assignments and deadlines
  • Email issue, private links, resends and reminders
  • Opened, outstanding, overdue and complete status
  • Reading time, questions and clear acknowledgement
Keep Compliant policy review and renewal controls

Reviews & Renewals

See what is current, due or being replaced.

The account shows policies approaching review, overdue items and replacement production. The current document stays available until its validated replacement is ready, while the earlier evidence remains preserved.

  • Issue date, review date and version number
  • Due within 60 days, overdue and archived views
  • Renewal price, payment and production status
  • Historical documents and evidence retained

The worker experience

A private link. One clear task. No customer login required.

The worker sees the employer name and logo, the assigned policies, deadlines and completion status. Reading progress is saved, the timer pauses when the page is inactive and a question can be raised before acknowledgement.

First openedActive readingAcknowledged
An HGV driver reviewing a workplace policy before signing

A clear commercial split

You buy the documents. PolicyProof adds the ongoing workforce service.

A policy purchase does not automatically start a subscription. Declining or cancelling PolicyProof does not remove the policies already bought. It pauses new worker distribution, reminders, acknowledgements and workforce evidence while preserving read-only access and the customer’s owned documents.

See PolicyProof pricing and the Founding Operator offer

Start with the live transport catalogue

Choose the policy or pack your operation needs.

Complete the company setup once and keep the whole journey connected.

Browse policies & packsView a sample policyCreate a company account